Functions and Responsibilities of the Personnel Organization Department

1. Functions

The Personnel Organization Department advises and assists the Rector in managing and implementing activities related to personnel organization; personnel policies; commendation and reward; disciplinary affairs; and internal political protection within the University.

2. Duties

a) Organizational structure and personnel management

• Develop and promulgate regulations on the organizational structure and operational mechanisms of the University;
• Develop and consolidate the organizational structure and staffing of the University;
• Coordinate with relevant units to review, amend and supplement regulations governing organizational structure, functions, and responsibilities of subordinate units;
• Develop job position schemes and staffing structures in accordance with regulations.

b) Personnel affairs

• Formulate strategies for human resource development; develop plans for training and professional development of officials and employees;
• Plan, implement and manage activities related to appointment, reappointment, rotation, secondment, dismissal and resignation of managerial staff;
• Organize recruitment, reception, transfer, secondment, termination of employment contracts, and other personnel-related procedures for officials and employees;
• Implement promotion and rank conversion for professional titles;
• Manage personnel records, personal profiles, staff identification codes; update and archive records in accordance with regulations;
• Manage the list of reserve officers and mobilization forces;
• Monitor staff morale and provide recommendations to the Rector regarding political and ideological affairs within the workforce;
• Conduct performance evaluation and classification of officials and employees.

c) Policies and benefits

• Develop and implement policies and benefits for officials and employees in accordance with current regulations and the University’s internal expenditure regulations;
• Coordinate with social insurance authorities to verify and manage salary scales, allowances, and related benefits;
• Develop and implement policies to attract talents and support staff in professional development and scientific research.

d) Commendation, rewards, and disciplinary affairs

• Develop and implement annual commendation and reward plans;
• Compile and propose commendation and reward cases for collectives and individuals with outstanding achievements;
• Handle disciplinary actions in accordance with current regulations.

e) Other duties

• Prepare periodic and ad hoc reports as required by competent authorities and the University;
• Coordinate with relevant units and local authorities in ensuring internal political security;
• Perform other tasks assigned by the Rector.

3. Organizational Structure / Personnel

• Head of Department: Dr. Dương Thị Ngọc Thu
• Deputy Heads of Department:
  • Dr. Lê Thanh Hải
  • M.A. Nguyễn Thị Thu
• Total staff: 15
• Address:
• Email:
• Phone number: