Functions and Duties of the Department of Finance and Accounting
1. Functions
The Department of Finance and Accounting advises and assists the Rector in organizing and implementing financial, accounting, and public asset management activities of the University in accordance with current regulations, internal financial regulations, and the approved financial autonomy mechanism, ensuring efficient, economical, and transparent use of financial resources.
2. Duties
a) Financial planning and budgeting
- Formulate medium-term and annual financial plans of the University in accordance with funding sources (state budget, tuition fees, training services, scientific research, sponsorships, grants, etc.) in compliance with regulations of competent authorities;
- Coordinate in developing, consolidating, and submitting for approval the annual revenue and expenditure estimates, including recurrent and non-recurrent expenditures, as well as internal funds;
- Advise on the allocation of financial resources in line with the University’s strategic orientations and development plans under the autonomy mechanism.
b) Accounting and financial management
- Organize accounting work in accordance with the Law on Accounting, Vietnamese Accounting Standards, and regulations applicable to public non-business units;
- Record, reflect accurately and promptly all economic and financial transactions; maintain accounting books and documents in a transparent, lawful, and secure manner;
- Prepare financial statements, budget settlement reports, public asset reports, and financial management reports serving managerial and supervisory purposes.
c) Public asset management
- Organize the management, monitoring, and inventory of public assets in accordance with legal regulations;
- Implement procedures for asset capitalization, depreciation, liquidation, and disposal in compliance with current regulations;
- Manage asset records and regularly update information on the public asset management system.
d) Financial control and internal audit
- Ensure expenditures are made in accordance with regulations, for proper purposes, economically, transparently, and efficiently;
- Implement salary payments, allowances, benefits, and other entitlements for officials and employees in accordance with applicable regulations and internal financial regulations;
- Process scholarship payments and other financial support for students in compliance with current policies;
- Conduct internal financial control over expenditures, contracts, invoices, and payment documents;
- Monitor and supervise the implementation of financial regulations, expenditure norms, and asset management;
- Participate in internal inspections and coordinate with external audit and inspection bodies when required;
- Provide professional guidance and supervision of financial activities for affiliated units to ensure compliance with state regulations and institutional policies.
e) Digital transformation and administrative reform
- Lead the application of information technology in financial and accounting management, including electronic invoicing, accounting software, digital signatures, and digital asset management systems;
- Implement digital transformation initiatives in financial and accounting operations in accordance with the University’s digital transformation strategy.
f) Other duties
- Develop and propose amendments to financial regulations and internal expenditure regulations;
- Participate in advisory councils related to procurement, asset liquidation, and inventory management;
- Perform other duties as assigned by the Rector.
3. Organizational Structure and Personnel
- Head of Department: M.Sc. Nguyễn Thị Ngọc Ánh
- Deputy Head of Department / Chief Accountant: PhD. Nguyễn Thị Diệu Thu
- Deputy Head of Department: M.Sc. Bùi Thị Hương Sơn
- Total staff: 12
Address: Room 211–212, Building H1, University of Transport Technology, No. 54 Triều Khúc, Thanh Liệt, Hanoi
Tel: +84 4 3854 6903
Email: phongtckt@utt.edu.vn
