Functions and Duties of the Office of Administration and General Affairs

1. Functions

The Office of Administration and General Affairs is responsible for advising and assisting the Rector in managing and organizing administrative affairs, clerical and archival work in accordance with legal regulations; managing procurement, facilities, equipment, and minor repairs; ensuring security, public order, fire prevention and firefighting, disaster prevention; maintaining environmental hygiene and campus landscape; providing healthcare services for staff and learners; managing health insurance for students; organizing service activities within the University; and managing dormitories, canteens, and parking facilities.

2. Duties
a) Administrative affairs

Managing administrative operations of the University; managing and using official seals in accordance with legal regulations;
Receiving, processing, archiving incoming and outgoing documents; copying and certifying documents as required;
Preparing minutes and issuing conclusions of meetings chaired by the University Leadership;
Compiling weekly schedules; arranging meeting rooms and logistical services for University-level conferences and events;
Issuing administrative documents for staff and employees traveling on official duty;
Providing photocopying services in support of administrative and academic activities;
Inspecting compliance with regulations on document formatting and issuance;
Guiding and supervising administrative and archival work of subordinate units.

b) Facility and asset management

Managing facilities, equipment, assets and infrastructure of the University;
Managing campus infrastructure, including land, buildings, roads, electricity and water systems, landscaping, and environmental sanitation;
Managing service activities and providing logistical services for staff and students, contributing to the University’s financial resources;
Managing student dormitories in accordance with regulations of the Ministry of Education and Training;
Managing catering services for staff and students;
Organizing the issuance of staff identification cards;
Advising on procurement, bidding activities, and management of equipment and facilities; overseeing maintenance and minor repairs to serve the University’s operations.

c) Health care and medical services

Organizing healthcare services for staff and students;
Implementing environmental sanitation, school health activities, disease prevention, food safety assurance, and prevention of epidemics and social diseases;
Coordinating with relevant units and local health authorities to ensure public health and a safe, healthy educational environment.

d) Security, safety, and asset protection

Ensuring security, order, and safety of people and property within the University;
Coordinating with local authorities and relevant agencies to prevent and handle security-related incidents;
Implementing fire prevention and firefighting measures, disaster prevention and mitigation plans in accordance with regulations;
Managing and operating vehicles serving the University’s activities;
Organizing parking services for staff, students, and visitors.

e) Other duties